THE BEST VISITOR MANAGEMENT SYSTEM IN SAUDI ARABIA
A Modern visitor management solution designed to simplify, secure, and streamline how visitors access your facility.
Types of Visitor Check-Ins in Saudi Arabia
Entry2Exit registers every guest entering your facility in anywhere in Saudi Arabia against a verified identity document: Saudi National ID, Iqama, GCC ID card or passport. Choose the registration method that matches how your gate actually runs, from walk-in visitors to scheduled contractors and event attendees.
Spot Registration
Instantly register walk-in visitors at the gate using a tablet, kiosk, or desktop.
- Saudi ID smart scan: the visitor's National ID (الهوية الوطنية), Iqama, GCC ID card or passport is scanned, and the Arabic and English fields are captured without retyping.
- Visiting information: employee to meet, department, sponsoring company and purpose of visit are recorded, with entry and exit stamped on both the Hijri and Gregorian calendars.
- Access provisioning: a bilingual badge prints with photo and zone permissions, so a guest cleared for the head office lobby cannot walk into a restricted plant area.
Pre Registration
Let visitors register in advance and breeze through check-in with a QR code or face scan.
- Host or visitor initiated: invitations go out by SMS or email in Arabic or English, and the guest arrives pre-approved with their ID already on file.
- Touchless and easy: scan a QR code or face to complete check-in on arrival, with no document changing hands at the gate.
- Quick and efficient: one reception point clears a full delegation, conference or contractor shift change without a queue forming at the door.
Centralized Visitor Management Dashboard
The real-time control center for visitor management across your Saudi sites, built for the global administrator. Local admins in Riyadh, Jeddah or Jubail work from their own scoped dashboards, with permissions limited to their sites and departments.
- Live view of arrivals, pre-registrations, in-premise visitors, and departures across every Saudi site
- Instant alerts for watchlist matches, access denials, and expired Iqama or work permit documents
- One-click, audit-ready compliance and visitor-history exports, stamped on the Hijri and Gregorian calendars
- Global policy setup for accepted ID types, consent, notifications, and bilingual badge formats
- Cross-site insights into peak hours, service times, and host responsiveness from Riyadh to Dammam
Inside the dashboard
Live visitor ops
Arrivals, watchlist hits, badges printed, and hosts notified across your Saudi sites, updated in real time.
Cross-site control
Apply one policy across Riyadh, Jeddah and Dammam, then override per site when a facility needs it.
Compliance ready
Consent logs, ID verification trails, and exportable audit packs for Saudi security and data protection reviews.
What the global admin can do
- Define global visitor types, workflows, and approval rules for guests, contractors, and vendors.
- Configure accepted ID types (Saudi National ID, Iqama, GCC ID card, passport) and watchlist sources.
- Standardize Arabic and English badge layouts, host notifications, and consent text.
- Set operating hours, Saudi public holidays, blackout days, and security checkpoints.
- Create scheduled reports for leadership, ops, and compliance.
Analytics and reporting
- Dashboards for visitor volume, dwell time, peak hours, and no-shows.
- Breakdowns by site, host, visitor type, purpose, and time bucket.
- Exportable reports for stakeholders and audits, on the Hijri or Gregorian calendar.
Access and roles
- Global administrator: full access across all Saudi sites and system settings.
- Local administrator: scoped to assigned sites and departments only.
Setup and requirements
- Modern browser on desktop and mobile, with responsive TV-display support.
- Optional on-premise or in-Kingdom deployment for restricted networks.
- Supported peripherals for badge printing and ID capture (optional).
Self Customizable Workflows
Build workflows tailored to how your Saudi facility actually runs.
- Define visitor types for guests, contractors, vendors, and government inspectors
- Pre-register guests for smooth check-ins at reception or the main gate
- Deploy branded kiosks and digital forms in Arabic and English
- Set custom notifications for hosts and visitors
- Control on-site access across zones, gates, and shifts
Inside the workflow builder
Configure visitor journeys end to end without IT. Set different flows for different visitor types, from pre-registration to exit, aligned with your security policies and the requirements of each Saudi site you operate.
Visitor types
Contractors, vendors, VIPs, employees, and guests, each with tailored steps and rules.
Pre-registration
Hosts invite; visitors receive QR codes or links in Arabic or English for rapid check-in and badge printing.
Branded experience
Customize kiosk screens, forms, and badges to match your brand across every Saudi location.
Workflow controls
- Drag-and-drop steps: ID capture, NDA or consent, HSE safety briefing, photo, and badge.
- Conditional logic by site, department, or visitor type, so a Jubail plant can run stricter steps than a Riyadh head office.
- Approvals, for example Security plus Host, before access is granted.
- Automated host and visitor notifications via email, SMS, WhatsApp, or app.
Security and compliance
- Watchlist screening and access denials with alerts.
- Iqama, work permit, and insurance expiry checks that block entry automatically.
- Digital consent and NDA storage with audit trails.
- Retention controls and exportable reports for audits.
Setup and management
- No-code admin console with role-based permissions, in Arabic or English.
Pre-registration with QR Code
Invite guests effortlessly with instant QR-based entry.
- Send seamless invitations via email, SMS, or WhatsApp
- Include QR codes for quick and secure entry at reception or the main gate
- Attach a Google Maps link so drivers find the right gate in Riyadh or Jeddah traffic
- Share visitor guidelines, dress code, and site safety rules in advance
- Enhance guest experience with hassle-free check-ins in Arabic or English
How pre-registration works
Streamline arrivals by inviting visitors in advance and issuing secure QR passes for instant entry at kiosks, reception, or the security gate.
Smart invites
Send branded invites with date, time, gate location, and host details in Arabic or English.
QR fast-track
A unique QR for each visitor; scan to fetch pre-filled details and print a bilingual badge.
Guided arrival
Include Google Maps and gate instructions to cut lobby friction.
How it works
- Hosts create invites or bulk-upload visitor lists for delegations, audits, and events.
- The system sends a secure link and QR code to each visitor.
- The visitor confirms details, uploads their Saudi National ID, Iqama, or passport if required, and accepts policies.
- On arrival, the QR is scanned at a kiosk or by reception for instant check-in.
Security and compliance
- Per-visitor QR with expiry windows and anti-replay safeguards.
- Optional watchlist screening before arrival, with alerts on hits.
- Digital consent and NDA captured and stored with an audit trail.
Host and visitor notifications
- Automatic reminders to visitors with the QR attached.
- Host notifications on arrival, delay, or no-show.
- Optional fallback SMS or WhatsApp for the QR or link when email is unavailable.
Setup and requirements
- Modern browsers on desktop and mobile.
- Optional badge printers and scanners for reception or kiosks.
- Configurable retention and export for compliance reviews.
Real-time Notifications
Keep hosts, guards, and visitors informed instantly at every step.
- Notify visitors with arrival and check-in details in Arabic or English
- Alert hosts immediately when guests arrive at the gate or reception
- Send critical security alerts in real time, including watchlist hits and expired Iqama documents
- Ensure seamless communication across reception, security, and HSE teams
Inside real-time notifications
Fully configurable. We set up notifications around your process, your Saudi sites, and the channels your teams and visitors already use.
Flexible configuration
Set up around your process, based on your requirements.
Multiple channels
Email, SMS, and WhatsApp, delivered to Saudi mobile numbers in Arabic or English.
Faster response
Improves team communication and response time across shifts and sites.
Smart ID Capture with Saudi National ID, Iqama or Passport
Verify visitor identity quickly and securely at check-in.
- Capture and verify the Saudi National ID, Iqama, GCC ID card, and passport
- Read the Arabic and English fields on the document without manual retyping
- Auto-save Saudi mobile numbers for faster future visits
- Enhance security with accurate visitor identification at every gate
- Ensure compliance with Saudi site security and data protection requirements
Inside smart ID capture
Fully configurable. We set up ID capture and verification flows around your policies and the requirements of your Saudi sites.
Saudi IDs and passports
Saudi National ID, Iqama, GCC ID card, passport, and border number.
Tailored per site
Process and fields configured per customer, site, and visitor type.
Speed and compliance
Built to improve speed, security, and compliance at the gate.
Tablet-Based Sign-In Application
Streamline visitor entry at reception with our tablet app.
- Simple and intuitive interface in Arabic and English
- Supports iPads and Android tablets seamlessly
- Visitors can type details or scan a Saudi National ID, Iqama, or passport
- Speeds up check-in with minimal manual input, including on Arabic-script documents
- Enhances front desk efficiency and experience across your Saudi sites
Inside the sign-in app
Configurable to your requirements. We tailor the sign-in experience, fields, and flows to match your process, your policies, and the language your visitors prefer.
Flexible setup
Configured to your process and site requirements.
iPad and Android
Works across iPad and Android tablets.
Type or scan
Supports typed entry or a Saudi National ID, Iqama, or passport scan.
Setup and requirements
- A modern tablet and browser.
- Arabic and English interface options.
- Optional kiosk mode and peripherals.
- Admin-configurable fields and validations.
Invite Visitors on WhatsApp
Simplify visitor check-in on the channel your Saudi visitors already use every day.
- Let visitors check in via WhatsApp chat in Arabic or English
- No need for visitors to download new apps
- Answer visitor queries 24/7, including outside working hours and during Ramadan timings
- Provide seamless and familiar communication on Saudi mobile numbers
- Enhance convenience with automated invitations
Inside WhatsApp invitations
Fully configurable. We tailor the chat flow, messages, and data capture to match your process, your preferences, and the language each visitor replies in.
Your preferred setup
Works with the WhatsApp Business setup you already use.
Tailored flows
Arabic and English chat flows adjusted per your requirements.
Simple and flexible
Simple for visitors, flexible for admins.
Face Recognition for Visitors, Staff & Contractors
Enable secure, scheduled access with facial recognition.
- Grant area-specific access to pre-registered individuals
- Seamless integration with Entry2Exit visitor management
- Supports visitors, staff, and contractors at office and industrial sites
- Ensures touchless and secure entry at gates and turnstiles
- Schedule and control access times by shift, zone, and site
Inside face recognition access
Fully configurable. We set up enrollment and access rules around your policies and Saudi data protection requirements.
Your choice of devices
Works with commonly used devices and readers.
Scheduled access
Access schedules and areas configured to your shifts and sites.
Privacy controls
Biometric consent, retention, and deletion settings configured to your policy.
More Visitor Management System Features for Saudi Arabia
Everything you need to manage visitors securely across every site in the Kingdom.
Branded Visitor Passes
Automated badge printing in Arabic and English, carrying your branding, the visitor type, and the access level for secure movement around the facility.
Advanced Access Control
Integrates with boom barriers, gates, and turnstiles to allow or refuse entry based on role, zone, and approval status at every checkpoint.
Arabic and English Interface
Full Arabic support with right-to-left layout, alongside English and other languages, so reception staff and visitors each work in the language they prefer.
Data Compliance & Security
Data privacy, access logging, and retention controls aligned with Saudi Arabia's Personal Data Protection Law, with on-premise or in-Kingdom hosting available.
Emergency Evacuation List
A live roll call of every visitor, contractor, and employee on site, ready at the muster point when a drill or evacuation is called.
Multi-location Deployment
Manage visitor access, reports, and compliance for your Riyadh, Jeddah, Dammam, and Jubail sites from one system, with policy set centrally.
Keep Everyone in the Loop
Entry2Exit sends fully customizable notifications to visitors and hosts in Arabic or English, across email, SMS, WhatsApp, and the app. From appointment confirmations and arrival alerts to thank-you messages and site instructions, every message reaches Saudi mobile numbers on time and on-brand at each step of the visitor journey.
- App Notification
- SMS
Multi Branch Support
If you have multiple locations like, Riyadh, Jeddah, Dammam, and Jubail, you can run them on a single unified platform. Keep control centralized, policy consistent, and the visitor experience the same at every gate you operate in the Kingdom.
Endless Customizations
From the Arabic and English interface to workflow logic, every Entry2Exit deployment is fully customizable. Tailor fields, accepted ID types, branding, and integrations to your site rules, without compromising performance or scalability.
Visitor Management System Deployment Options
On-Premise Server
Use existing on-premise server to deploy Entry2Exit.
Private Customer Owned Cloud
Use existing or new cloud server hosted and managed by the customer.
Managed Cloud Server
Experience peace of mind with our secure managed cloud server option.
Smart, Secure, Streamlined Visitor Management
Your spaces deserve more than just management, they deserve intelligence, safety, and flow. Entry2Exit brings it all together in one seamless system, built for modern efficiency.
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Entry2Exit's Integrated Solutions Module
Manage your facility operations seamlessly with our integrated suite of automation tools, built for businesses that value efficiency and control.
Queue Management→
Streamline customer flow and reduce wait times with real-time queue tracking and smart display systems.
Learn MoreParking Management→
Automate parking access with ANPR, payment systems, and space optimization tools for all types of properties.
Learn MoreGatepass Management→
Secure and digitize your visitor entries with approval workflows, pass generation, and access logs.
Learn MoreMeeting Room Management→
Reserve, schedule, and monitor room usage efficiently with a centralized digital booking system.
Learn MoreAccess Control Systems→
Enhance security with integrated biometric, RFID, or QR-based access systems for staff and visitors.
Learn MoreCustom Integrations→
We offer tailored integrations with your existing infrastructure, CRMs, or third-party APIs as needed.
Learn More
Modern Workplace Reimagined
Process-lifecycle management solutions with the sole purpose of replacing all paper-based processes with electronic smart check-in solutions for self service, concierge, and security teams.
Entry2Exit has been carefully curated as a platform with extended functionalities and modules to meet the needs of specific industries from health and data safety oriented organizations to crowded venues.
Build Everything
From multiple locations to various organizational processes, our fully self customizable wizard for admins help define organization specific workflows within a few minutes. From online forms to security check-in and out processes, everything can be defined by the admin from a centralized location.
Industry Leading Performance
With performance we mean the process is optimized to be minimal clicks and data entry, with the ability to process data in bustling venues at extended capacity.
Design Meets Branding
Each Organization needs to showcase its branding from the moment a person enters through their doors, Entry2Exit is able to bring this branding elements to the forefront of visitor experience with custom logos, color palettes and homepages.
Premium Support
We are a team of customer success superheroes! Customer support teams are available to meet at your office, speak your language, explain complex concepts clearly, and are passionate about solving your problems quickly and around the clock 24/7.
Founded in 2015, we have served across 100+ locations to meet and process data of various people, item and vehicles. With customer as our core focus we have grown 30% processing capacity year over year.
Customer Stories
St. Regis Deploys Entry2Exit For Residential Visitor Management
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How Aldahra Uses Entry2Exit Manufacturing Visitor Management
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How H Hotel Dubai digitized visitor access and gate passes
Read the story
Digital Visitor and Key Management for Marriott Residences
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Shoualah’s Journey to Secure, Paperless Gate Pass Management
Read the storyOur Customers About Entry2Exit Visitor Management System
The system is efficient and user friendly and makes easy for the contractors and visitors check in/out seamless while enhancing Security.
We are also happy with the excellent technical support from the company staff.
Great team and support
Quest Company delivered a seamless and professional VMS installation for our facility.
From the initial assessment to final setup, their team was efficient, knowledgeable, and attentive to our needs. The project was completed on time with minimal disruption, and the system performs exactly as expected.
Special thanks to Mr. Azad for his dedicated support throughout the entire process his assistance was invaluable from start to finish.
The Visitor Management System from Entry2Exit has completely transformed the way we handle guests. The check-in process is smooth, secure, and leaves a great first impression.
We implemented the Queue Management System in our outpatient clinic, and patient wait times have dropped significantly. It's a game-changer for improving satisfaction.
I used to spend half my day managing visitor logs. Since we switched to Entry2Exit, it's all automated. It even works well on tablets, which is perfect for our open-concept reception.
We handle a high volume of visitors and deliveries daily. Entry2Exit helped us streamline everything with minimal training. The Queue System especially helps keep things under control.
During big events, parking is always a headache. Their Parking Management System helped us handle traffic flow better, and even assign parking slots in advance. It works great.
Frequently Asked Questions
Entry2Exit Visitor Management System helps organizations efficiently manage visitor check-ins, monitor guest movement, and ensure secure access. From pre-registration to on-site verification, our VMS improves safety, streamlines visitor tracking, and creates a professional first impression.
A web-based visitor management system operates on the cloud, allowing organizations to manage visitor registration, approvals, and tracking from any device with internet access. It ensures centralized data storage, real-time monitoring, and easy scalability without heavy IT infrastructure.
A visitor management system kiosk enables self-service check-in, reducing reception workload and wait times. Visitors can enter their details, scan IDs, take photos, and print passes independently, ensuring quick, contactless, and secure entry.
A visitor management system for office enhances security by keeping digital records of all visitors, improves professionalism with branded check-ins, sends instant host notifications, and ensures compliance with health, safety, and privacy regulations.
A smart visitor management system uses technologies like QR codes, facial recognition, and AI-based analytics to streamline check-ins, enhance security, provide real-time insights, and deliver a seamless experience to visitors and staff.
A hospital visitor management system ensures only authorized visitors enter sensitive areas, tracks visitor history for infection control, issues time-bound passes, and integrates with patient management systems for efficient and secure operations.
Absolutely. Entry2Exit includes Visitor Face Recognition and Automated AI Surveillance features to enhance security. These tools allow real-time monitoring, smart alerts, and seamless authentication, ideal for high-security zones like data centers, industrial parks, and government buildings.
Entry2Exit offers flexible, customized pricing based on your organization’s unique needs. Whether you’re looking for a standalone Visitor Management System or a fully integrated solution with Parking, Queue, and Surveillance systems, we tailor each package to match your requirements.
Contact our sales team to request a personalized quote and demo.
