ENTRY2EXIT
HOT DESKING SYSTEM
Empower your workforce with a unified, mobile-first booking system that drives workspace efficiency.
The Mobile-First Booking Experience of Entry2Exit Hot Desking System empowers employees to find, reserve, and manage desks effortlessly through a sleek mobile or web app. With real-time availability, QR-based check-ins, and instant notifications, it removes friction from daily workspace management and helps organizations embrace hybrid work with ease.
Effortless Desk Management
Book, modify, or cancel reservations instantly from any device with a few taps.
Higher Space Utilization
Automatically track and optimize desk usage, reducing wasted real estate costs.
End-To-End Customizable
Entry2Exit is fully customizable to meet with unique challenges of your organization.
Interactive Floor Plan Visualization
Dynamic maps that let employees see desk availability in real-time, including seating zones, meeting rooms, and collaborative areas. Supports hover-over details and instant booking.
- Live occupancy view with color-coded desk status
- Zoom and pan floor maps for easy navigation
- Hover-over tooltips with desk amenities and details
- Instant desk reservation directly from the map
- Supports multi-floor and multi-building layouts
Mobile-First Booking Experience
Seamless desk booking via mobile app or web portal, with QR-based desk check-ins and push notifications for reminders or changes.
- Book, modify, or cancel desks instantly on any device
- QR-code check-ins for effortless attendance tracking
- Push notifications for reminders and booking updates
- Mobile dashboard showing nearby available desks
- Supports dark mode and responsive layouts
Team Neighborhoods
Group desks into “neighborhoods” for specific teams, allowing employees to sit close to their departments while preserving flexibility.
- Dedicated zones for teams, projects, or departments
- Priority booking and access within team clusters
- Proximity seating to encourage collaboration
- Cross-team flexibility for hybrid seating models
- Temporary access for guests and inter-department members
Utilization Analytics Dashboard
Comprehensive dashboards showing seat occupancy, peak hours, and department-wise trends — enabling data-driven space planning and cost reduction.
- Live occupancy tracking with heatmaps and filters
- Peak-hour and day-of-week usage analytics
- Department and floor-level performance reports
- Trend forecasting for workspace optimization
- Export-ready data for management and finance teams
Desk Filtering & Amenity-Based Search
Filter desks by amenities such as dual monitors, standing desks, window seats, or proximity to collaboration zones or printers.
- Search desks by amenities, location, or lighting preference
- Filter by team zones, departments, or availability windows
- Supports advanced filters like ergonomic chairs or equipment
- Instant map highlights for filtered results
- Save preferred filters for quick future bookings
Intelligent Auto-Release & Check-In Rules
Desks are automatically released after configurable “no-show” windows (e.g., 15 minutes), ensuring optimal utilization and reducing ghost bookings.
- Automatic release for unoccupied or abandoned bookings
- QR or NFC-based desk check-in for validation
- Configurable no-show thresholds per site or team
- Instant notifications before desk auto-release
- Real-time sync with analytics to prevent booking overlaps
Multi-Location & Multi-Floor Support
Unified management for organizations with multiple buildings or offices — employees can view and book desks across locations from a single interface.
- Centralized platform for global and regional offices
- Cross-location desk visibility and booking in one dashboard
- Floor-based navigation for large facilities
- Supports time zone–aware scheduling and availability
- Hierarchical admin roles for each location or floor
Entry2Exit's Open Integration Framework
At Entry2Exit, our solutions are crafted with customer satisfaction at the core. Built on our Open Integration Framework, our platform connects effortlessly with any software, process, or hardware, regardless of brand.
From visitor management and ANPR to access control and security systems, we ensure seamless data flow across operations. With a library of proven enterprise integrations and the flexibility to build new ones fast, we make every deployment fit your exact needs.
Workplaces We Optimize with Hot Desking
Flexible, analytics-driven seating for hybrid teams across industries and sites.
Enable hybrid schedules with mobile-first booking, team neighborhoods, and real-time occupancy. Reduce unused space, improve collaboration, and standardize booking policies across departments.
Read More
Support agile sprints with flexible seat pools, amenity-based filters (dual monitors, stand-up desks), and quick reconfiguration. Shift from fixed seating to dynamic, project-based neighborhoods.
Read More
Run multi-tenant hot desking with member tiers, day passes, and auto-release for no-shows. Give members live maps, instant booking, and amenity search while you get clear utilization analytics.
Read More
Hoteling for traveling consultants with calendar sync, mobile check-ins, and client-based zones. Keep bench teams productive and ensure fair access with priority windows and role-based rules.
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Provide faculty and staff with shared offices, bookable desks, and quiet zones. Use peak-hour analytics to right-size admin spaces across departments and library/study areas.
Read More
Support shift-based teams with time-bound bookings, QR/NFC check-ins, and controlled access to privacy zones. Reduce idle desks while maintaining compliance and audit trails.
Read More
Implement shared workspaces with strong governance: role-based permissions, booking limits, and transparent audit logs. Improve service delivery with efficient, flexible seat usage.
Read More
Unify bookings across buildings and regions with multi-location, multi-floor maps. Time-zone aware schedules, centralized analytics, and local admin roles keep global workplaces coordinated.
Read MoreWorkplaces We Optimize with Hot Desking
Flexible, analytics-driven seating for hybrid teams across industries and sites.
Enable hybrid schedules with mobile-first booking, team neighborhoods, and real-time occupancy. Reduce unused space, improve collaboration, and standardize booking policies across departments.
Read More
Support agile sprints with flexible seat pools, amenity-based filters (dual monitors, stand-up desks), and quick reconfiguration. Shift from fixed seating to dynamic, project-based neighborhoods.
Read More
Run multi-tenant hot desking with member tiers, day passes, and auto-release for no-shows. Give members live maps, instant booking, and amenity search while you get clear utilization analytics.
Read More
Hoteling for traveling consultants with calendar sync, mobile check-ins, and client-based zones. Keep bench teams productive and ensure fair access with priority windows and role-based rules.
Read More
Provide faculty and staff with shared offices, bookable desks, and quiet zones. Use peak-hour analytics to right-size admin spaces across departments and library/study areas.
Read More
Support shift-based teams with time-bound bookings, QR/NFC check-ins, and controlled access to privacy zones. Reduce idle desks while maintaining compliance and audit trails.
Read More
Implement shared workspaces with strong governance: role-based permissions, booking limits, and transparent audit logs. Improve service delivery with efficient, flexible seat usage.
Read More
Unify bookings across buildings and regions with multi-location, multi-floor maps. Time-zone aware schedules, centralized analytics, and local admin roles keep global workplaces coordinated.
Read MoreHot Desking System Features
Design flexible, efficient, and integrated workplaces with smart desk management and deep ecosystem integrations.
Multi Branch Support
Effortlessly manage multiple locations from a single, unified platform. Ensure smooth operations, centralized control, and a consistent experience across all your branches.
Endless Customizations
From user interface to workflow logic, every Entry2Exit solution is fully customizable. Tailor features, branding, and integrations to fit your unique operational needs — without compromising performance or scalability.
Use existing on-premise server to deploy Entry2Exit.
Use existing or new cloud server hosted and managed by the customer.
Experience peace of mind with our secure managed cloud server option.
Entry2Exit's Integrated Solutions Module
Manage your facility operations seamlessly with our integrated suite of automation tools, built for businesses that value efficiency and control.
Visitor Management→
Entry2Exit visitor management system (VMS) is a platform to empower organizations to use technology to invite, check-in, monitor, track, and record every guest who is visiting, from Entry2Exit.
Learn MoreQueue Management→
Streamline customer flow and reduce wait times with real-time queue tracking and smart display systems.
Learn MoreGatepass Management→
Secure and digitize your visitor entries with approval workflows, pass generation, and access logs.
Learn MoreMeeting Room Management→
Reserve, schedule, and monitor room usage efficiently with a centralized digital booking system.
Learn MoreAccess Control Systems→
Enhance security with integrated biometric, RFID, or QR-based access systems for staff and visitors.
Learn MoreCustom Integrations→
We offer tailored integrations with your existing infrastructure, CRMs, or third-party APIs as needed.
Learn More
Modern Workplace Reimagined
Process-lifecycle management solutions with the sole purpose of replacing all paper-based processes with electronic smart check-in solutions for self service, concierge, and security teams.
Entry2Exit has been carefully curated as a platform with extended functionalities and modules to meet the needs of specific industries from health and data safety oriented organizations to crowded venues.
Build Everything
From multiple locations to various organizational processes, our fully self customizable wizard for admins help define organization specific workflows within a few minutes. From online forms to security check-in and out processes, everything can be defined by the admin from a centralized location.
Industry Leading Performance
With performance we mean the process is optimized to be minimal clicks and data entry, with the ability to process data in bustling venues at extended capacity.
Design Meets Branding
Each Organization needs to showcase its branding from the moment a person enters through their doors, Entry2Exit is able to bring this branding elements to the forefront of visitor experience with custom logos, color palettes and homepages.
Premium Support
We are a team of customer success superheroes! Customer support teams are available to meet at your office, speak your language, explain complex concepts clearly, and are passionate about solving your problems quickly and around the clock 24/7.
Founded in 2015, we have served across 100+ locations to meet and process data of various people, item and vehicles. With customer as our core focus we have grown 30% processing capacity year over year.
The Visitor Management System from Entry2Exit has completely transformed the way we handle guests. The check-in process is smooth, secure, and leaves a great first impression.
We implemented the Queue Management System in our outpatient clinic, and patient wait times have dropped significantly. It’s a game-changer for improving satisfaction.
I used to spend half my day managing visitor logs. Since we switched to Entry2Exit, it’s all automated. It even works well on tablets, which is perfect for our open-concept reception.
We handle a high volume of visitors and deliveries daily. Entry2Exit helped us streamline everything with minimal training. The Queue System especially helps keep things under control.
During big events, parking is always a headache. Their Parking Management System helped us handle traffic flow better, and even assign parking slots in advance. It works great.
The Visitor Management System from Entry2Exit has completely transformed the way we handle guests. The check-in process is smooth, secure, and leaves a great first impression.
We implemented the Queue Management System in our outpatient clinic, and patient wait times have dropped significantly. It’s a game-changer for improving satisfaction.
I used to spend half my day managing visitor logs. Since we switched to Entry2Exit, it’s all automated. It even works well on tablets, which is perfect for our open-concept reception.
We handle a high volume of visitors and deliveries daily. Entry2Exit helped us streamline everything with minimal training. The Queue System especially helps keep things under control.
During big events, parking is always a headache. Their Parking Management System helped us handle traffic flow better, and even assign parking slots in advance. It works great.
